Resignation E-mail Message: How To Quit Your Job Via Email

You are about to call it quits at your current job and are wondering how best to do so. While you may have concluded that you need to take your leave for any number of reasons, you want to ensure you’re not banging doors behind you when taking your break. For this reason, a well-written resignation sent via e-mail will come in handy.

So just how do you quit your current job via e-mail? Although the best way to quit your job is in person with a resignation letter, leaving via e-mail is, in most cases, the most appropriate or only option available. In such scenarios, you will want to be sure your e-mail is polite, not detailed but precise on when you intend to leave, professional in tone, and positive.

If you’re looking to quit your current job via e-mail and are unsure of what steps to take, then keep reading this article, as we’ll be sharing just how you can adequately quit your current job via e-mail.

For now, let’s know why you should quit with a resignation e-mail in the first place and when you should do so.

Why Should I Quit With A Resignation E-Mail?

Firstly, it is professional etiquette to quit with a resignation letter, and where this is not possible an e-mail. A resignation e-mail allows you to express gratitude to your employer for the learning experiences and accomplishments over the period you spent under them.

This allows you to exit on a positive note, which you’ll need just in case you need to approach your employer again. 

Have you decided that it’s time to make that move? You want to communicate this to your Boss in the best way possible that will not come off as belittling or pose you as an ingrate. So just when is it appropriate to quit with a resignation e-mail?

Resignation E-mail Templates & Samples?

Resignation is not an easy thing to do. It’s also not something that you should do without thinking it through. You need to make sure that you have a good reason for resigning and that the decision is right for you.

Short Resignation Email Message

Dear [Boss Name],

I am writing to inform you that I am resigning from my position at [Company Name]. I’ve enjoyed my time here, but I feel this is the best decision for me. It has been a pleasure working for your Company, and I wish you all the best in the future. I will be available for any questions regarding my resignation or departure date. Thank you again for your support during my time here at the Company.

“I Quit” Email Message Sample

Dear [Boss’s Name]

It is with great regret that I am writing this letter. I have decided to resign from my position as [Position]. My decision is based on personal reasons and has nothing to do with your leadership or the Company itself.

Thank you for allowing me to work at [Company] because it has helped me grow professionally and personally. I wish you all the best in your future endeavors.

Sincerely,

Short Resignation Email

Dear Boss,

I am quitting my job. I am tired of working under your supervision. You are not the best manager, and I feel you do not trust me with any critical tasks. It is not that I am not doing my work correctly, but you give me a lot of work unrelated to my job description.

I have been working here for two years and feel it is time to move on. I want to thank you for giving me an opportunity in this Company, but I also want to tell you that it was my mistake to come here. I should have never applied for this job as it does not suit my personality.

Short Resignation Message

Dear [Boss’s Name],

It is with great regret that I resign from my position as [Position] at [Company Name]. The decision to leave was not easy and was made with much consideration.

Over the last year and a half, I have realized this job is unsuitable. While I respect the Company and its mission, I feel it’s time for me to move on.

I appreciate all you have done for me during my time here, especially [specific example]. Please accept this letter as formal notice of my resignation, effective immediately.

Sincerely,

Reasonable “I Quit” Email Message

Dear [boss’s name],

I want to inform you that I am leaving the Company. I have enjoyed working with you and your team, but after careful consideration, I have decided to pursue other opportunities. I will be available for reference if needed.

Thank you for the opportunity to work at [company name]. I wish you continued success in all of your endeavors.

Brief Resignation Email Template

Dear [Boss Name],

It was a pleasure working with you at [Company Name]. I’m confident that my familiarity with the industry will also make me a valuable asset to other companies. Thank you again for everything!

Resignation Email Template

Dear Boss,

It is with great regret that I write to you today. After years of hard work and dedication, I regret to inform you that I am quitting my job. Even though I have enjoyed working here, it has become clear that the Company has no intentions of rewarding my hard work or even considering me for promotion.

I am sorry to leave so abruptly. It is time for me to move on. You can find a suitable replacement by advertising in the local newspapers, online job sites, or indeed.com.

I wish you all the best in the future and hope you find a suitable replacement soon so things can return to normal at work.

Sincerely,

Resignation Mail To HR

Dear Boss,

I regret to inform you that I am leaving your Company. I have decided to move on with my career and pursue new opportunities to suit my professional growth and development better.

It has been an honor working for you over these past years, and I wish you all the best in the future.

Sincerely,

Your Name

“I’ve Moved On” Email Message Template

Dear [Boss],

I am writing to let you know that I will resign from my position as [Position]. I have enjoyed working here and have learned much, but I am ready for a new challenge. I am very grateful for the opportunity you have given me, and I wish the Company nothing but the best.

Thank you again for your time and consideration. Please let me know if there is anything I can do before my last day of work.

Resignation Email Message Template

Dear [Boss Name],

I am writing to inform you that I will be leaving my position at [Company Name] as of [Employment Date]. It has been a pleasure working with you and the rest of the team, and I will miss everyone very much.

I hope that I have made a positive impact on your organization during my tenure. If there is anything I can do in the future, please don’t hesitate to call on me.

Sincerely,

Letter Of Resignation Email Message Sample

Dear [name of boss],

I am writing to inform you that I am leaving my current position at [company name].

The decision to leave has been difficult, but after careful consideration and lengthy deliberation, I believe this is the best course of action for me.

Thank you for your support and encouragement during my time at [company name]. You have provided me with an opportunity that has significantly impacted my career and personal growth.

I wish you continued success in all future endeavors, and I hope we may collaborate again in the future.

Two Weeks Notice Email Sample

Dear [Boss’s name],

I am writing to inform you that I will resign from my position with your Company. I have enjoyed working here but decided it’s time for me to move on.

I know this may seem sudden and perhaps even unprofessional, but I wanted you to hear it from me directly rather than hearing it through the grapevine or seeing it on Facebook. I have enjoyed my time here and am thankful for all the opportunities you have given me over the years.

I will finish up any current projects but will no longer be working at your Company after [date]. Thank you again for everything!

Two Weeks Notice Message Sample

Dear [Boss’ Name],

I am writing to inform you of my decision to resign from [Your Job Title]. I have been thrilled with the opportunities I have had while working here, and I appreciate all you have done for me during my time with the Company.

However, [Reason for Leaving] has caused me to reevaluate my career goals. I must find a position that better aligns with my interests and skills.

I will be leaving on [date] and would like to thank everyone in your department for making this transition easy and stress-free.

If you have any questions or concerns about this process, don’t hesitate to get in touch with me at [your e-mail address].

Thank you again for everything!

Resignation Email Samples

Dear Boss,

It is with a heavy heart that I am writing this letter. I want to thank you for the opportunity to work here, and I appreciate the good times we’ve had together. You’ve taught me a lot, and I hope I can return the favor someday.

I’m so glad that you asked me to join your team. It’s been an incredible experience getting to know everyone personally, but unfortunately, it’s time for me to move on. There are two reasons why: 

First, I’ve realized that my true passion lies elsewhere. While working here has been fun at times, it’s also made me realize how much more fulfilling my dreams are. 

Secondly, your Company had grown so much in recent years that it no longer holds the same appeal as it once did when we first met. I think it might be best if we both go our separate ways before it becomes too painful for either of us!

All the best, cheers.

Resignation Email Message Template

Hi,

I am writing you today to resign my position as a [job title] at [company name]. I have been with the Company for four years and have enjoyed my time here. But now it’s time for me to move on.

I want to thank you for allowing me to work in this field. Working with you has been an honor and a privilege, and I will always be grateful for the lessons you taught me about working with others and how to be an effective leader.

I would also like to thank everyone on the team who has supported me over the years. You are all fantastic people, and I will miss working with you.

I wish [company name] all the best in the future!

Simple Resignation Email Message

Dear [Boss Name],

It is with great regret that I must inform you that I am leaving my Position as [Position]. This was a tough decision for me to make, but it is time for me to pursue other opportunities.

I wish you the best of luck in finding someone who can replace me and do the job as well as I have. Don’t hesitate to contact me if you have any questions or concerns about the transition period.

Sincerely,

“Here’s My Two Weeks Notice” Resignation Email Message

Dear [Boss’s Name],

It is with regret that I am writing this e-mail to you. I want to take the time to tell you how much I have enjoyed my time at [Company]. I hope that someday we will be able to work together again.

I am writing because I have decided to resign from my position at [Company]. I want to give [x] weeks’ notice and work until [date].

Thank you for everything,

[Name]

Cheesy Resignation Message For Email

Dear [Boss’s Name],

It is with deep regret that I am resigning from my position as [Position].

I have thoroughly enjoyed working for your organization and feel privileged to be part of it. Despite our differences, I think that we were able to accomplish a lot together. What you taught me about [insert positive aspect of the job here] was invaluable.

Thank you for taking the time to read my letter. I wish you and your family all the best in the future!

Resignation Letter Template

Dear [Boss],

I’m writing to inform you that I will be leaving the Company. It has been a pleasure working with you, and I wish you all the best for the future. I will be submitting my two weeks’ notice on [date]. I will work until [date] when my last day of employment will be.

Thank you for your time and consideration in this matter.

Best regards,

Resignation Letter Sample Message

Dear [boss’s name],

I am submitting my letter of resignation from the Company. I want to thank you for all your support throughout my tenure here at your organization. I hope that we can work together again in the future. It has been a pleasure working with you, and I wish you the best of luck in your future endeavors.

Please let me know if there is anything else I can do to help with the transition period before my last day.

Thank you again for all your hard work over the years,

[Name]

Resignation Email Message Copy & Paste

Dear [boss’s name],

It is with great sadness that I write this letter of resignation. It has been a pleasure working for you, but I no longer feel I can continue in my current position. I have decided to take a job with [company name] in a similar capacity as I do here.

I will finish my current project on [date] and leave the Company. Thank you so much for the opportunity to work with you, and best wishes to you and your family in the future.

Resignation Email Template

Dear Boss,

After careful consideration, I’ve decided it’s best for both of us if I resign from my position at your Company. This decision has not been made lightly. I’ve been thinking about leaving for some time now, and this is something I don’t take lightly.

I believe that I’ve been unhappy at work due to my lack of growth opportunities in this Position. Although you have told me that there is no room for advancement within your Company, it was my understanding that there are other positions available in different companies within our industry.

I’m sure that you will be able to find a suitable replacement for me quickly and easily because of the quality of my work and the value that I have brought to your organization over the past four years.

Please let me know if you have any questions regarding my resignation or anything else related to this matter.

Witty Resignation Message

Dear [Boss],

It is with a heavy heart that I am writing you this letter. I have always been proud to be a part of [Company Name], but unfortunately, it has become clear that my talents and skills are no longer being utilized in the best way possible. As such, I must resign as [Title/Position].

While I will miss all of the wonderful people I have worked with over the years, I feel confident that they will continue to thrive under your leadership. It has been an honor to work at [Company Name], and I wish you all the best in the future.

Sincerely,

[Your Name]

I Quit Message Sample To Boss

Dear [Boss’s Name],

I am writing to inform you that I will leave my position at [Company Name] immediately. I appreciate the opportunity to work with such a fantastic company, but I have decided to move on.

It has been a pleasure working with you, and I hope we can stay in touch. Best wishes for continued success in the future!

Sincerely,

[Your Name]

When Should I Quit With A Resignation E-mail?

Quitting via e-mail is not the most appropriate way to resign. It would help if you only did this when stopping in person is not an option. Otherwise, the best way to quit your job is by verbally expressing your intention to leave to your Boss, followed by a resignation letter. It is best to declare your choice at least two weeks before the date you intend to go.

However, it may be most appropriate to quit your job via e-mail if you find yourself in any one of the following situations:

  • If you have been caught up in an emergency that demands you quit
  • If you are a remote worker located far away from your employer
  • If you work with an abusive employer

What Do I Write In A Resignation E-mail?

If you’ve come to terms with your decision to quit, then you want to be sure the content of your resignation e-mail will help you achieve this correctly. In general, the content of your resignation e-mail should not just be straightforward but polite, not too detailed, and formal. So what should your resignation e-mail contain?

In general, your resignation e-mail should contain the following sections:

Clear E-mail Subject

A good subject line will make it easier for your employer to identify the message when it arrives in his or her inbox. Don’t waste time with unnecessary fluff or chatter. Keep your message brief and to the point. If you have anything else to say, send it in an attachment or another e-mail at a later date. The subject of your e-mail should be clear and readable at a glance. A simple “Resignation” followed by your full name is okay.

Opening Greetings

Resignation e-mail should be written in such a way that it does not create any problems for the employee in the future. Address your letter to the appropriate person depending on whether you want to e-mail or snail-mail it, this could be your supervisor or human resources manager. You can address your employer here by using a “Dear” followed by your employer’s name.

An Introductory Paragraph

Your first paragraph should state clearly that you intend to resign from your current position and on what date you intend to do so. Your first paragraph could sound something like this:

“I intend to announce my resignation from the sales manager position via this letter. Effective from [state the date], I will no longer be available for work.” 

A good resignation letter should be brief and to the point. It should not be used as an opportunity to vent your anger or express your frustration.

The Body

In this paragraph, you can point to particular skills you learned on the job and communicate your gratitude to your employer and coworkers. Express your appreciation for the opportunity as well. 

You can also give a very brief explanation as to why you’re leaving. This should be as brief as possible, and there is no need to be detailed here.

A Concluding Paragraph

Offer to help with the transition process in this paragraph. You could add that you are willing to take questions from the new intake and bring them up to speed to make replacing you as seamless as possible. It is also important to avoid making any statements that could lead to legal action in the future if you were to leave under less than agreeable circumstances.

Closing Salutation, Name, and SignatureLibrary

The closing salutation is one of the most important parts of an email because it shows your professionalism and respect for the recipient. The best closing salutation for a resignation letter is “Respectfully yours,” or “Sincerely” if you want to be more informal. Just right under your closing salutation should follow your Name. Including your signature is optional.

Is It Okay To Quit Your Job Via E-mail?

Although quitting via e-mail is not the most appropriate way to go about resigning from your job. In specific scenarios where meeting your employer in person or submitting a resignation letter is not convenient or possible, quitting your appointment via e-mail might be your best bet. In such scenarios, it is okay to quit your job with a well-written e-mail.

If you work in a remote position far from your employer, your employer is on vacation, you are caught up in an emergency, or you have an abusive boss. Then quitting by e-mail in any of these situations will be just fine.  

However, if possible, you should endeavor to speak with your employer over the phone before following through with an e-mail. This will feel much better and less abrupt than impromptu stumbling into your resignation e-mail.

What Should I Title My Resignation E-mail?

You should title your e-mail with your Name followed by “resignation,” “notice of resignation,” or “resigning” so that the purpose of your e-mail is seen with just a glance. Your resignation e-mail’s subject line typically serves as a title to the e-mail you are sending. You want to keep your subject line straightforward. 

Again, structuring your title like this makes it easy for your employer to refer to your resignation e-mail at any time.

What Should I Say In A Resignation E-mail?

Your resignation e-mail should contain a subject line that carries your Name followed by the word “resigning” or “resignation .” In your first paragraph, you should clearly state the date you intend to leave but be sure to make it consistent with the notice period stipulated in your employment contract. 

In the following paragraphs, express your gratitude for the opportunity and experiences you garnered on the job. There’s no need to go into any form of detail as to why you are leaving. 

Regardless of whether you leave on good terms, resist the urge to be emotional and stick to a formal but polite tone. In your concluding paragraph, offer to assist with training the new hand that will be coming aboard to replace you. 

Finding a replacement for you and bringing them up to speed may not be as easy, so you want to come off as willing to help your employer make this transition as seamless as possible.

While quitting via e-mail isn’t the best way to leave your job, you may just be left with no option but to do so in certain situations. We’ve put together this article to help you write your resignation e-mail in the best possible way that won’t come off to your employer as offensive or rude but is just okay to ensure you’re not burning bridges.

About The Author

Hi there, I'm Nwawulu Heaven Chukwuebuka. I spend my days working on content and blueprints that would get you, my audience, to your goals faster and cheaper. I write about my experiences as an entrepreneur, as well as give tips for budding entrepreneurs to succeed.

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